1. Information We Collect

We may collect information that you voluntarily provide to us, including:

• Name
• Email address
• Telephone number
• Company or business name
• Business and financial information you choose to provide
• Information submitted through consultation, contact, intake, or other forms
• Communications sent to us by email, text message, telephone, or through our website
• Information provided when engaging us for services

We may also automatically collect certain technical information when you visit our website, such as your IP address, browser type, device information, pages visited, referring website, and information about how you interact with our website.

2. How We Use Your Information

We may use information we collect to:

• Respond to inquiries and consultation requests
• Schedule and manage appointments
• Communicate with prospective and existing clients
• Provide Virtual CFO, financial advisory, accounting, fundability, tax-readiness, business and related services
• Evaluate and improve our services and website
• Provide information about services, resources, or opportunities that may be relevant to you
• Send administrative, transactional, marketing, or promotional communications
• Maintain business records
• Protect our website, systems, clients, and business from fraud or misuse
• Comply with applicable legal and regulatory requirements

3. Email and SMS Communications

When you provide your email address or mobile telephone number and consent to receive communications, Virtual CFO may communicate with you by email and/or SMS text message regarding consultations, appointments, services, account matters, follow-ups, reminders, and, where permitted, promotional or marketing communications.

4. Mobile Information and SMS Data

We respect the privacy of information provided in connection with our SMS communications.

Mobile information will not be sold or shared with third parties or affiliates for their own marketing or promotional purposes.

Information may be shared with service providers that assist us in delivering communications and operating our business, such as our CRM, telecommunications, messaging, and technology providers, as necessary to provide those services.

Text messaging originator opt-in data and consent information will not be shared with third parties for their own marketing purposes.

5. How We May Share Information

We do not sell your personal information for monetary compensation.

We may disclose information to trusted service providers that perform services on our behalf, including providers supporting:

• Website hosting and technology
• Customer relationship management (CRM)
• Email and text-message communications
• Appointment scheduling
• Payment processing
• Accounting or business operations
• Analytics
• Professional services

We may also disclose information when reasonably necessary to comply with applicable law, respond to lawful governmental requests, enforce our agreements, protect our rights or property, investigate fraud or security concerns, or protect the safety and rights of others.

Information may also be transferred in connection with a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction.

6. Cookies and Website Technologies

Our website and service providers may use cookies and similar technologies to operate the website, remember preferences, understand website traffic, measure performance, and improve the visitor experience.

We may also use analytics or advertising technologies where appropriate. You can generally control cookies through your browser settings. Disabling certain cookies may affect the functionality of portions of the website.

7. Third-Party Services and Links

Our website may contain links to third-party websites or integrate with third-party services, including scheduling, payment, communication, social media, or other technology platforms.

Virtual CFO does not control the privacy practices of third parties. Information you provide directly to a third party is subject to that third party's privacy policy and terms.

8. Business and Financial Information

Because our services may involve financial strategy, accounting, fundability, business operations, tax readiness, or other financial matters, clients or prospective clients may voluntarily provide financial or business-related information.

We use such information for legitimate business purposes related to evaluating, providing, administering, or supporting requested services.

Providing information through our website or scheduling a consultation does not, by itself, establish a professional advisory, accounting, tax, fiduciary, or other client relationship. Any professional engagement is subject to the applicable agreement between you and Virtual CFO.

9. Data Security

We use reasonable administrative, technical, and organizational measures designed to protect personal information from unauthorized access, disclosure, alteration, misuse, or destruction.

However, no website, electronic communication, database, or method of transmitting information over the Internet can be guaranteed to be completely secure. Therefore, we cannot guarantee absolute security.

10. Data Retention

We may retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, provide services, maintain appropriate business and financial records, comply with legal obligations, resolve disputes, and enforce agreements.

11. Your Privacy Choices

Depending on where you live and applicable law, you may have certain rights regarding your personal information. These rights may include requesting access to information we maintain about you, requesting correction or deletion of certain information, or requesting information regarding how your personal information is used.

Privacy-related requests may be submitted to [email protected]

12. Children's Privacy

Our website and services are intended for businesses and adults and are not directed toward children. We do not knowingly collect personal information from children through our website.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our business, website, services, technology, or legal requirements. When changes are made, we will update the “Last Updated” date at the top of this page.

14. Contact Us